NCEA at Sacred Heart Girls’ College

Derived Grade Examinations

These are being held Week 10, Monday 27th September – Friday 1st October, 2021. Please find the exam timetable here.

Important NCEA Information

External NCEA and NZ Scholarship exams are from 22 November – 14 December, 2021. The timetable is available here.

All students who have entered for external examinations will receive their examination admission slip week commencing 15th November.  It shows the external standards which your daughter has entered as at 9th September.  If your daughter has decided to withdraw from a standard no action is required but should a standard not appear on the list, please contact Mrs Jackson immediately to ensure a late entry has been made.

The slip needs to be checked carefully and kept in a safe place as it is required for students to be able to enter the examination room.  With the admission slip is an information sheet regarding the timetable and procedures for applying for a derived grade. If your daughter is ill on the day of the examination she may be eligible for a derived grade.  The form to apply for a derived grade is on the NZQA website or a copy can be obtained from Mrs Jackson.  A doctor’s signature is required on the application form.

Remember students can keep up to date with their credits for NCEA by visiting the NZQA website and using their NSN and self-generated password.  It is here that students obtain their examination results so it pays to become familiar with using the site before the external results arrive.


Time of Exams:

Morning examinations start at 9.30 am
Afternoon examinations start at 2.00 pm

  • Students need to be at the examination room 30 minutes prior to the starting time as it can take some time to get all the students seated.
  • If a student arrives late for an exam they may be admitted up to 30 minutes after the examination has started but will not be allowed any extra time.
  • Students cannot leave the exam room within the first hour or the last 15 minutes of the exam.

Venue for exams:

All examinations are held at Sacred Heart Girls’ College, including those studied by correspondence.  Most examinations will be held in the school gym.  The location of any examination in alternate rooms will be shown on the board outside the gym.

Equipment required for examinations:

  • Admission slip with the NSN number
  • Scholarship candidates need photo ID
  • A clear bag containing pen (make sure you have spare pens), ruler, calculators, protractor, etc
  • Students are also permitted to take into the exam, in a clear sealable plastic bag, the following items: cell phone turned off and with alarm deactivated, wallet, keys, money, bus/train ticket.
  • DO NOT take: ipods, walkmans, watches, correction fluid or any written material

Examination conditions apply: Students cannot communicate with others in any manner and all students must have their own equipment. 

Correct school uniform must be worn.


NCEA Explained

Changes to Qualification Requirements for 2021:

  • Students are entitled to 1 LR (Learning Recognition) credit for every 5 they achieve through internal/external assessment – maximum of 8 at Level 1 or 6 at Level 2 and 3

Assessment Requirements

There are assessment requirements for NCEA. Year 11-13 students receive this information, which can also be found here. This information must be read carefully, and the Authenticity Agreement must be signed and returned it to your daughter’s CCM Companion.  The paragraph that relates to authenticity must be emphasized. Students who copy the work of another student, allow their work to be copied, or pass off the work of another as their own, will receive a Not Achieved grade and will not have a further assessment opportunity.

Achievement Standards

Achievement Standards can be assessed by both internal and external assessment.  Students can gain Excellence, Merit or Achieved in these standards.

Unit Standards

Unit Standard assessment is completely internally assessed.  Students can only gain an Achieved grade for these standards.

NCEA Qualifications

There are three NCEA qualifications: Level 1, Level 2 and Level 3.

  • For a student to be awarded NCEA Level 1, they must achieve 80 Credits. Of these,10 credits must be in literacy standards and 10 credits in numeracy standards.
  • For a student to be awarded NCEA Level 2, they must achieve 80 credits, 60 of which must be from Level 2 standards.
  • For a student to be awarded NCEA Level 3, they must achieve 80 credits, 60 of which must be from Level 3 and 20 from Level 2 or higher standards.

Certificate Endorsements (for 2020 only:

  • Should a student attain 50 credits at a particular level with Merit, the student will gain a Merit Endorsement at that level.
  • Should a student attain 50 credits at a particular level with Excellence, the student will gain an Excellence Endorsement at that level.

Students will gain a course endorsement (at Merit/Excellence) for each individual course (subject) where they achieve:

  • 14 credits at Merit or Excellence Level.
  • And at least 3 externally assessed and 3 internally assessed credits at the respective Merit or Excellence Level.

For help with National Certificate of Educational Achievement (NCEA) subjects please check out the Studyit website.

Learn More About NCEA